Procurement Notice

The Embassy is seeking for a professional company which can do event planning and organizing including setup A/V sound system, tents, lighting fixtures, and stages installation, etc.

All firms that respond to the solicitation must be technically qualified and financially responsible to perform the work. At a minimum, each offeror must meet the following requirements when submitting their proposal:

  • Have past performance experience on organizing event such as a fair;
  • Be able to understand, read, write, and speak English well;
  • Have an established business with a permanent address and telephone listing;
  • Have the necessary personnel, equipment, and financial resources available to perform the work;
  • Have all licenses and permits required by local law;
  • Meet all local insurance requirements;
  • Have the ability to obtain a performance and guarantee bond and a payment bond, or to post adequate performance security, such as irrevocable letters of credit or guarantees issued by a reputable financial institution;
  • Have no adverse criminal record;
  • Have no political or business affiliation which could be considered contrary to the interests of the United States;
  • Have good experience and past performance records; and,
  • Identify specialized experience and technical competence required to construction the work in accordance with this solicitation.
  • Have valid Registration on www.sam.gov

If a firm is interested in competing for this requirement, please provide a written request for a copy of the solicitation documents to the U.S. Embassy, Ms. Shi at shibl@state.gov or fax (010) 8531 3303 by COB June 15, 2018.

The Embassy has a requirement for Packing and Shipping (air/ocean) Service inbound and outbound China Mainland.

All firms that respond to the solicitation must be technically qualified and financially responsible to perform the work. At a minimum, each offeror must meet the following requirements when submitting their proposal:

  • Be able to understand written and spoken English;
  • Have an established business with a permanent address and telephone listing;
  • Have the necessary personnel, equipment and financial resources available to perform the work;
  • Have all licenses and permits required by local law;
  • Meet all local insurance requirements;
  • Have no adverse criminal record;
  • Have no political or business affiliation which could be considered contrary to the interests of the United States;
  • Have good experience and past performance records; and,
  • Identify specialized experience and technical competence required to construction the work in accordance with this solicitation.
  • Valid Registration on www.sam.gov

If a firm is interested in competing for this requirement, please provide a written request for a copy of the solicitation documents to the U.S. Embassy, Ms. Wang, email WangSX@state.gov or fax (010) 8531 3303

 

The Embassy intends to purchase official vehicles from local market for use to support the Embassy daily operation.  Vehicles type would include sedan, minivan, big van (Toyota Coaster type), etc.  All type vehicles must be commonly used in China with a readily supply of spare parts and service facilities available all time.   Companies must have valid registration on www.sam.gov.  Authorized vendors that are interested in this procurement please contact the embassy at BeijingProcurement@state.gov.

To be eligible for contract awards above $30,000 with the U.S. Government, offeror must obtain a valid registration at the SAM system and the registration is required not only at the time of award, but annually for the life of the contract.

SAM.gov Registration is the official FREE, government-operated website – there is NO CHARGE to register or maintain your entity registration record in SAM.  If you receive any emails claiming that you have to register with them to sign-up or renew your SAM registration for a fee, please disregard these emails.  These messages are not from the Federal Government.  It is FREE TO REGISTER in SAM.gov for any entity during the entire process, including DUNS number and NCAGE code application.

Registration Website:    www.sam.gov

Please contact the Embassy Procurement Office at BeijingProcurement@state.gov for guidance or questions.

The Embassy has continuing needs for distilled bottled water (18.9L) periodically. The estimated annual purchase is about 28,000 bottles to 32,000 bottles.

All firms that respond to the notice must be technically qualified and financially responsible to perform the work. At a minimum, each offeror must meet the following requirements when submitting their proposal:

  • Be able to understand written and spoken English;
  • Have an established business with a permanent address and telephone listing;
  • Have the necessary personnel, equipment and financial resources available to perform the work;
  • Have all licenses and permits required by local law;
  • Meet all local insurance requirements;
  • Have no adverse criminal record;
  • Have no political or business affiliation which could be considered contrary to the interests of the United States;
  • Have good experience and past performance records;
  • Be able to provide water dispenser compatible with the bottled water.

If a firm is interested in competing for this requirement, please provide a written request for a copy of the solicitation documents to the U.S. Embassy, Ms. Wang, email WangSX@state.gov or fax (010) 8531 3303

 

Purchasing Notice #1

Ref: PR8104910

The Embassy is seeking for a firm to provide cleaning service for the Embassy gym. All firms that respond to the solicitation must be technically qualified and financially responsible to perform the work. At a minimum, each offeror must meet the following requirements when submitting their proposal:

  • Have at least three-year experience of gym cleaning service for 5-star hotels or international organizations;
  • Be able to understand, read, write, and speak English well;
  • Have an established business with a permanent address and telephone listing;
  • Have the necessary personnel, equipment, and financial resources available to perform the work;
  • Have all licenses and permits required by local law;
  • Meet all local insurance requirements;
  • Have no adverse criminal record;
  • Have no political or business affiliation which could be considered contrary to the interests of the United States;
  • Have good experience and past performance records; and,
  • Identify specialized experience and technical competence required to construction the work in accordance with this solicitation.

If a firm is interested in competing for this requirement, please provide a written request for a copy of the solicitation documents to the U.S. Embassy, Ms. An via anyan@state.gov by 16:00 on Mar. 25th, 2019.

 

Ref# PR8116410

The Embassy plans to obtain annual preventative maintenance service for boilers in the Embassy compound. All firms that respond to the notice must be technically qualified and financially responsible to perform the work. At a minimum, each offeror must meet the following requirements:

  • Be able to understand written and spoken English;
  • Have an established business with a permanent address and telephone listing;
  • Have the necessary personnel, equipment and financial resources available to perform the work;
  • Have all licenses and permits required by local law;
  • Meet all local insurance requirements;
  • Have no adverse criminal record;
  • Have no political or business affiliation which could be considered contrary to the interests of the United States;
  • Have good experience and past performance records; and,
  • Identify specialized experience and technical competence required to construction the work in accordance with solicitation.

If a firm is interested in competing for this requirement, please provide a written request for a copy of the solicitation documents to the U.S. Embassy, Ms. An, via email anyan@state.gov, by COB April 2, 2019.

Ref# PR8130423

The Embassy plans to obtain annual preventative maintenance service for building automation system (BAS) in the Embassy compound. All firms that respond to the notice must be technically qualified and financially responsible to perform the work. At a minimum, each offeror must meet the following requirements:

  • Be able to understand written and spoken English;
  • Have an established business with a permanent address and telephone listing;
  • Have the necessary personnel, equipment and financial resources available to perform the work;
  • Have all licenses and permits required by local law;
  • Meet all local insurance requirements;
  • Have no adverse criminal record;
  • Have no political or business affiliation which could be considered contrary to the interests of the United States;
  • Have valid SAM registration;
  • Have good experience and past performance records; and,
  • Identify specialized experience and technical competence required to construction the work in accordance with solicitation.

If a firm is interested in competing for this requirement, please provide a written request for a copy of the solicitation documents to the U.S. Embassy, Ms. An, via email anyan@state.gov, by COB April 1, 2019.

Scope of Work for Legal Services of Local Counsel

Beijing, China

The following terms apply to the contract for Local Counsel for handling the sale of 36 residential condominium properties along with associated parking in Beijing, China (addresses provided below) for the United States government (USG):

1.Provide legal opinion and flow chart consisting of information and details of the local sale process through closing and final registration of the sale, including procedures, expected time frames, all related fees (including shared sale-fees by parties), and expenses in closing property sale/s, and deliver this report within two (2) weeks of receipt of a “Notice to Proceed”.

2.Provide legal services in regard to property sale/s, including the below tasks:

  • Provide a detailed description of any requirements that the USG must notify the local government, including specific agencies, of the transfer, and any additional applicable host government approvals or certifications that are required by the local government, before, during and after the property transfer.
  • Assist the U.S. Embassy/Consulate in drafting and applying for waivers of registration, transfer, sales taxes or charges to which the USG is entitled to an exemption under international law and treaty, if requested.
  • Review the USG standard sales contract (to be provided) for compliance with local law and custom. Standard USG provisions are to be retained to the maximum extent possible.  If any explanations, changes and/or modifications are required, coordinate with the appropriate individuals within the Bureau of Overseas Buildings Operations (OBO) in Washington, DC, and the local personnel based at the U.S. Embassy/Consulate in Beijing, China. The contract should provide for conveyance of the property in “as is” condition, without continuing warranty of title, and shall not grant a unilateral right for the Buyer to terminate or otherwise cancel the contract.
  • Recommend further modifications/final modification to the sales contract, if necessary, and provide a translation, prepared by a qualified, certified translator, of the final package.
  • Review any USG-supplied documents, in addition to the standard sales contract. Provide advice and comment on their acceptability under local law and practices. Propose revisions as needed to ensure that the documents comply with local laws and practices.
  • Prepare and register all appropriate documents required for formal transfer of title. Coordinate with a reputable Public Notary (if necessary) for the preparation of all final sales documents. Conduct the closing of the transaction.
  • Advise when a sale or transfer is legally considered final as well as any post-settlement procedures that may delay relinquishing full ownership rights to the Buyer or Transferee of the property.
  • Provide an estimate of how long the process typically takes to fully transfer property rights after a contract is ratified.
  • Confirm that all taxes normally assigned to the seller/transferor (USG) for the transfer will be waived.
  • Summarize the costs that are usually paid by each party, both as a matter of custom and as a matter of law in order to determine whether the USG will be entitled to any exemptions from payment. When custom and the law are in conflict explain which rule is typically followed.
  • Research and advise the USG on whether any local currency, VAT and other tax laws will affect the transaction.
  • Participate in any necessary meeting/s, and facilitate and meet with the local government/authorities to process and conclude the property sale/s.
  • Provide any and all other legal service/s, that is/are not specifically noted in this Statement of Work, and that is/are necessary to conclude the property sale/s.

3.Perform legal due diligence of the land title for the purpose of selling the property, including:

  • List of the properties, including addresses and land registry numbers.
  • Review any original USG provided documents that conveyed a property interest to the USG, and report if there are any limitations on how the property may be disposed of.
  • Perform a title search for each disposal property. Confirm whether any surveys attached to the title deed conform to the description in the title deed, and that the property is free and clear of any encumbrances, whether or not registered.
  • Provide a report that details any title discrepancies to the U.S. Embassy/Consulate and OBO immediately once a title search is performed. Include the description of the problem, the path to resolution, and the timeline to resolve.
  • Explain the procedure to obtain replacement documents in the event that USG provided documents and your research do not affirm that the USG has clear title or an alienable interest in the property, and assist in obtaining those documents.
  • Participate in any necessary meeting/s, and facilitate and meet with the local government/authorities to process and conclude the property sale/s.
  • Provide any and all other legal service/s, that are not specifically noted in this Statement of Work, and that is/are necessary to conclude the property sale/s.

1.Perform review of applicable condominium documents and comment on the current payment obligations and past and proposed renovations as they relate to what the building owner/condominium association was obligated to do in the past and what they are obligated to do in the future. Also comment on our rights and responsibilities to renovate our own units and any restrictions on performing those renovations (i.e.: times, elevator access, storage of materials, etc.)

2.Prepare, execute and submit pre and post-sale certification.

3.Submit firm-fixed-price monthly invoices to the U.S. Embassy/Consulate. Fixed price are to include all telephone communications and travel expenses necessary in processing and completing this sale/s.

4.Submit property sale fee/s in accordance with the Beijing, China government law and regulations during the sale/s transaction.

5.Submit one-time-fixed-price for the Notary fee after the transaction.

Property and Addresses:

Tower D of Pacific Century Place (PCP) in Beijing, a 170,000 square meter mixed use development.  The subject’s residential portion of the PCP is comprised of 28 x 3BR apartment units on floors 16-22, four x 2BR two-story units on floor 23/24, and four x 3BR units on floor 23/24. There are 36 spaces in the parking garage. The property deed indicates a total floor area of 10,920.24 m2 of residential area, and 440.41 m2 of parking area. The underlying land use right for the US governments portion was initially for 70 years and expires in January 2064. The units and parking are reported to be registered under a single deed.

The units were purchased by the US government 1998 and occupied until December 2015, but have since been vacated.  There is evidence of deferred maintenance.

Questions and Answers:

Q1: Whether the sale of the target properties will be structured as a bundle sale (i.e., sold to one single buyer) or a real strata sale (i.e., sold to multiple buyers)?  The strata sale will usually incur more intensive work (e.g., in terms of preparing, negotiating and revising transaction documents, and completing the registration formalities for the title transfer) in order to address different buyers’ special needs.

A: The sale will be structured as a bundle.

Q2: The RFP specifically requires the counsel to provide a legal opinion addressing certain PRC law issues with respect to the proposed transaction.  We may want to confirm with US Embassy if you would require or prefer us (as a foreign firm in China) to team up with a local PRC firm for the PRC legal opinion and other aspects in this transaction.

A: The proposal specifies the expertise required by the law firm.

Submission Requirements:

The following documents must be submitted to the Contracting Officer in order to be considered for this opportunity.  The documents include:

1.Pricing Proposal and Quote;

2.Brochure or other documentation of the firm indicating its experience and expertise in real estate practices;

3.Resumes for each attorney who will be assigned to the work; and

4.A recent sampling of other completed housing transactions.

Any firms interested in this service, please send a quotation for the service to the Embassy Procurement Office at BeijingProcurement@state.gov  by 17:00 on March 29, 2019.

Read more:

PCP Legal Solicitation

SF18 – PCP Sale

Ref# PR8011673

The Embassy plans to obtain D building egress facilities installation service.

All firms that respond to the solicitation must be technically qualified and financially responsible to perform the work. At a minimum, each offeror must meet the following requirements when submitting their proposal:

  • Be able to understand written and spoken English;
  • Have an established business with a permanent address and telephone listing;
  • Have the necessary personnel, equipment and financial resources available to perform the work;
  • Have all licenses and permits required by local law;
  • Meet all local insurance requirements;
  • Have no adverse criminal record;
  • Have no political or business affiliation which could be considered contrary to the interests of the United States;
  • Have good experience and past performance records;
  • Have valid SAM registration; and,
  • Identify specialized experience and technical competence required to construction the work in accordance with this solicitation.

If a firm is interested in competing for this requirement, please read attached solicitation documents and provide a proposal to the U.S. Embassy, Ms. Zhang via email Zhangy@state.gov by COB April 2, 2019.

Read more:

 

Ref# PR8138750

The Embassy is seeking a firm to provide 50mbps internet connection service. All firms that respond to the notice must be technically qualified and financially responsible to perform the work. At a minimum, each offeror must meet the following requirements:

  • Be able to understand written and spoken English;
  • Have an established business with a permanent address and telephone listing;
  • Have the necessary personnel, equipment and financial resources available to perform the work;
  • Have all licenses and permits required by local law;
  • Meet all local insurance requirements;
  • Have no adverse criminal record;
  • Have no political or business affiliation which could be considered contrary to the interests of the United States;
  • Have valid registration on www.sam.gov;
  • Have good experience and past performance records; and,
  • Identify specialized experience and technical competence required to construction the work in accordance with solicitation.

If a firm is interested in competing for this requirement, please provide a written request for a copy of the solicitation documents to the U.S. Embassy via email Beijingprocurement@state.gov, by COB April 3, 2019.